eSignatures are becoming increasingly commonplace as we move towards a more digitized world. While they offer a number of advantages, there are also a few potential pitfalls that users should be aware of.
Here are some of the most common mistakes people make when using esignatures and how to avoid them.
One of the most common mistakes people make when using esignature is failing to understand the different types of signatures available. There are three main types of esignatures: Basic, Advanced, and Qualified. Basic signatures are the simplest and least secure type of signature. Advanced signatures are more secure but require more information from the signer. Qualified signatures are the most secure type of signature and can only be used if the signer has been verified by a qualified trust service provider. Understanding which type of signature is appropriate for your needs is crucial to using esignatures effectively.
Another mistake people make is assuming that all esignature platforms are created equal. This simply isn’t true. There are a wide variety of esignature platforms available, each with its own unique features and capabilities. Some platforms may be better suited for personal use while others are geared more towards businesses. It’s important to do your research and choose a platform that meets your specific needs.
Another mistake to watch out for is failing to properly authenticate the signer. Esignatures can only be legally binding if the signer’s identity is verified and there is evidence that they knowingly gave consent to sign the document. This means that simply inputting a name without verifying the signer’s identity is not enough – steps such as including a password, one-time access code, or biometric authentication are necessary to ensure the signer’s identity.
It’s important to remember that esignatures are not always legally binding in every situation. While most countries have laws in place recognizing the validity of esignatures, there may be specific industries or circumstances where traditional pen and paper signatures are still required. Make sure to check the applicable laws and regulations before relying solely on an esignature.
Another potential pitfall is failing to properly store and secure signed documents. Esignatures make it easy to send and store documents electronically, but it’s important to ensure that these documents are protected from unauthorized access. This means taking appropriate measures such as password protecting files and regularly backing up data.
Finally, people often fail to realize that esignatures aren’t just for paperwork anymore. With the advent of digital signatures, it’s now possible to sign documents electronically without ever printing them out or faxing them back-and-forth. This can save a lot of time and hassle, especially if you’re dealing with large or complex documents. If you’re not already using digital signatures, now is the time to start!
ESignatures offer a number of advantages over traditional signatures, but there are also a few things to watch out for. Make sure you understand the different types of signatures available and choose the right platform for your needs. And don’t forget that digital signatures can save you a lot of time and hassle!